Food traceability, one photo per label.
Every case you open, every product you use: one photo of its label, tied to the meal period and the first name of whoever took it. A recall notice comes in? Type the lot code and the label is on screen. No more shoebox full of cut-out labels.
No credit card. The camera of any off-the-shelf Android tablet will do.
The label shoebox, replaced by the tablet's camera
Knowing where every product you serve came from, and being able to show it: that is traceability. It looks useless while everything is fine, and it saves your week the day a supplier or the FDA recalls a lot.
What the FDA expects
The FDA Food Traceability Rule (FSMA 204) asks kitchens that receive foods on the Food Traceability List, such as fresh produce, shell eggs, soft cheeses, finfish and shellfish, to keep a record of what came in: the product, the lot code, the supplier. Your HACCP plan builds on the same idea, and the health department will ask for those records during an outbreak investigation.
The trouble with the shoebox
Cut-out labels pile up in a box or get taped crooked into a binder, greasy, frosted over, half unreadable. A distributor calls about a recalled lot of shrimp, and someone digs for an hour without being sure they found everything. Some labels were never kept at all.
What Tracito changes
One photo when the case is opened, and it is done. The photo carries the date, the meal period, a first name, and if you want the dish, the product and the lot code. It comes back up when you type a few characters, it sits in the register, and it goes out with the whole file as a PDF.
Snap it when you open it, find it when you need it
The Tracito way: the gesture in the kitchen has to be shorter than cutting the label off the case. One photo button, and the crew moves on.
One photo, and it is done
Opening a bag of frozen shrimp or a case of chicken breast, a crew member opens the Traceability module, frames the label and hits the big red button. The photo is tied to the current meal period, Lunch or Evening, and to the first name selected on screen.
With ten more seconds, they tap the supplier and type the dish it is going into, the product and the lot code. Those three fields are optional: the photo alone is the record, the fields just make it faster to find later. The first name stays selected, so the six labels of one delivery get photographed back to back.
The day's photos, even inside the walk-in
The "today" counter at the bottom of the screen says how many labels have been shot so far. The My photos gallery shows them day by day, full screen, to check that a label is readable or to reread a lot code.
The tablet works without Wi-Fi: in the walk-in or the dry storage room, the photo is saved on the tablet and goes out on its own as soon as the network is back. Nothing to retry, nothing to redo.
A recall? The lot is on screen in three seconds
Your distributor lets you know a lot of chicken breast is being pulled. You open Lot search, type the first characters of the code, and the matching labels appear: date, meal period, product, the dish it went into, the first name of the person who shot it. You know right away what was served, when, and who to talk to.
Search also works by product, by dish or by supplier. When the FDA or your health department asks where a product came from, the answer is the photo of the label itself, with the date it was opened.
The record keeps itself
Every photo joins the module's register: time, first name, meal period, label thumbnail, product, lot, dish. Nothing gets erased: a cancelled line stays visible, crossed out, with who cancelled it and when. That is your receiving and traceability record, kept meal period after meal period.
You pick the period, today, this week, this month, this year or exact dates, and the register exports to PDF or goes out by e-mail, photos included.
You know, without asking
- The day's labels on one screen. How many photos were taken, at which meal period, by whom. The day summary shows what was done module by module, the gallery shows the labels themselves.
- A notification when something goes wrong. Every non-compliance recorded on the tablet, whichever module, lands on your phone with the detail and the first name. You choose the quiet hours.
- Inspection mode. Hand the tablet to the health inspector: a read-only view, lot search, every register dated with its photos, the complete file as a PDF.
- The summary by e-mail. Every Monday and at the start of each month: what was done, missed and out of range, module by module, traceability included.
- From your web account. The same registers and the same photos, the full settings, several locations, a consultant invited in read-only mode.
It fits your kitchen, not the other way around
Dish, product, lot: up to you
In the middle of the dinner rush nobody types a lot code: the photo alone is enough, everything is readable on it. At the morning delivery, ten more seconds to fill in the product and the lot make the search sharper. The Use-by button records the date printed on the label.
Your suppliers as buttons
The suppliers you have set up, broadline distributor, produce vendor, local butcher, show up as buttons above the camera. One tap ties the label to the right supplier, and searching by supplier brings up all of its labels at once.
One tablet for the whole crew
No account or password per person: everyone taps their first name before shooting, and that first name goes in the register. Several tablets and phones can be used in the same kitchen, each one sees the others' photos.
A blurry shot, a line too many
A blurry label gets reshot on the spot. A line taken by mistake can be cancelled from the register, but it stays visible, crossed out, with the first name and the time of the cancellation. That is what makes the record credible: you see what happened, not a gap.
The detailed answers are in the help center
- How do I photograph labels?
- How does traceability work?
- Do I have to enter the dish, product and lot number?
- How do I find a lot if there is a problem?
- How do I cancel a photo taken by mistake?
All the module’s questions: help center › Traceability.
Your labels on record from the next delivery
Create your location, set the tablet down by the walk-in, start shooting. 30-day free trial, no credit card. Then 29 € a month or 290 € a year per location, all modules included.
the shoebox is over